How to Create an Effective Employee Feedback Form with Formify - Your Secure Online Form Builder

Last Updated: 2025-05-16

Create professional employee feedback forms with Formify, your trusted online form builder, that encourage honest feedback while maintaining confidentiality. This guide will help you set up an effective feedback system using Formify's powerful form creator features to create online forms that foster a better workplace.

Getting Started with Your Employee Feedback Form

  1. Log in to your Formify account.
  2. Click "Create New Form" to use our feedback form tool.
  3. Select an "Employee Feedback" template (if available) or choose to start fresh for a fully customizable online form builder experience.

Essential Form Elements for Comprehensive Feedback

Using Formify's drag and drop form builder, incorporate these elements into your digital forms:

1. Basic Information (Emphasize Anonymity where appropriate)

  • Add a "Text Display" element at the beginning to explain the purpose of the feedback, how it will be used, and assure confidentiality/anonymity if applicable. If anonymity is key, clearly state that IP addresses are not tracked with submissions for this form; Formify as a platform is designed to support such configurations.
  • "Text Input" for employee name (make this explicitly optional if anonymity is desired).
  • "Dropdown" or "Text Input" for department/team (also optional for anonymity).
  • "Number Input" or "Dropdown" for years of employment (optional).
  • "Radio" buttons for employment type (e.g., Full-time, Part-time, Contract - optional).

2. Work Environment Assessment (as an Online Survey Tool)

  • Use "Radio" buttons, "Slider" elements, or a Rating Scale for satisfaction questions (e.g., on a scale of 1-5 or 1-10) regarding aspects like resources, communication, company culture.
  • Include "Text Long Input" (textarea) for detailed comments or suggestions about the work environment.
  • Use a "Slider" or Rating Scale for work-life balance rating.
  • Consider "Checkbox" options for evaluating workplace benefits or suggesting new ones.

3. Performance & Growth Feedback

  • Use "Radio" buttons or Rating Scales for self-assessment ratings on key performance areas or goals.
  • Add "Text Long Input" for employees to describe their career goals or aspirations.
  • Include "Checkbox" or "Text Long Input" for identifying training needs or desired development opportunities.
  • Use "Dropdown" for preferred learning methods (e.g., Online courses, Mentorship, Workshops).

4. Management and Team Feedback

  • Use a "Slider" or Rating Scale for feedback on direct management effectiveness (e.g., support, communication, clarity of expectations).
  • Include "Text Long Input" for specific suggestions for management or team improvements.
  • Use "Radio" buttons or Rating Scales for assessing team collaboration and communication effectiveness.
  • Reiterate confidentiality with another "Text Display" if needed, especially before sensitive questions.

Formify Plan Features for Employee Feedback Forms

Here's how Formify's plans can support your employee feedback needs:

Free Plan

  • Collect up to 20 responses/month and create up to 2 forms.
  • Access to basic form elements to create online forms for feedback.
  • AI Form Generation (2 generations/month) to help draft your survey.
  • CSV/Excel exports for data analysis.
  • Essential validation rules.

Starter Plan ($29/month)

  • Higher response limits (up to 1,000/month) and 10 forms.
  • Form builder with file attachments (up to 25MB per file), useful if employees need to upload documents related to suggestions.
  • PDF exports of submissions.
  • Direct integrations with Google Sheets, Notion, or Telegram for organizing feedback.
  • Custom success pages after form submission.
  • Basic email notifications to HR.
  • AI Form Generation (30 generations/month).

Pro Plan ($59/month)

  • Even higher response limits (up to 10,000/month) and 50 forms.
  • Option to remove Formify branding for a more professional look.
  • Larger file attachment limits (up to 100MB per file).
  • Form builder with conditional logic (e.g., show specific follow-up questions based on satisfaction level or department).
  • Advanced integrations including Slack or Discord for HR team notifications, and Zapier or Webhooks to connect with HRIS or other systems.
  • Form automation software capabilities with automated workflows triggered by submissions.
  • Custom email notifications to specific HR personnel or managers based on form content (via workflow automation).
  • AI Form Generation (100 generations/month).

For features like multi-user access with role-based permissions to manage and view feedback data within Formify, consider our Business plan.

Best Practices for Employee Feedback Forms

  1. Ensure Anonymity & Confidentiality: This is paramount for honest employee feedback.

    • Clearly state if the form is anonymous. If so, do not include mandatory name/email fields.
    • Add privacy disclaimers and confidentiality statements using "Text Display" elements.
    • If you state that IP addresses are not tracked for a specific anonymous form, ensure your process supports this.

  2. Structure Questions Effectively: An easy way to create surveys and forms that get results.

    • Group related topics into logical sections.
    • Use clear section headers.
    • For longer forms, include a progress indicator or use multi-page form builder features.

  3. Encourage Honest and Constructive Feedback

    • Use neutral language in your questions.
    • Include a mix of rating scales (quantitative) and open-ended questions (qualitative).
    • Provide ample space for suggestions and comments.

  4. Define the Follow-up Process

    • Communicate how the feedback will be reviewed and acted upon (even if generally).
    • Set up automated acknowledgment responses if appropriate (available from Starter plan).
    • Plan how to analyze and report on the collected data.

Security & Privacy Features for Your Feedback Forms

Formify prioritizes creating secure online forms:

  • SSL/TLS encryption for all data transmitted through forms.
  • Data handling practices aligned with GDPR principles and other privacy regulations.
  • Secure data storage with appropriate safeguards.
  • For managing form data access within Formify by multiple HR personnel with specific permissions, our Business plan offers team collaboration features including role-based access control.

Integration Options for Streamlined HR Processes

Starter Plan Integrations

  • Google Sheets: For response tracking and analysis.
  • Notion: For organizing feedback and action items.
  • Telegram: For quick notifications.
  • Basic email notifications to HR.

Pro Plan Integrations (include all Starter integrations plus)

  • Slack/Discord: For instant notifications to relevant HR or management channels.
  • Custom Webhooks & Zapier: To connect with HRIS, performance management tools, or other internal systems for advanced form builder with workflow automation.

Tips for Success with Employee Feedback

  1. Regular Feedback Cycles: Conduct feedback surveys periodically (e.g., quarterly, annually) to track changes and continuous improvement.
  2. Data Analysis: Don't just collect data; analyze it. Export responses (CSV/Excel on Free+, PDF on Pro+), look for trends, and generate insights to inform action.
  3. Act on Feedback: Demonstrating that feedback is valued and leads to change encourages future participation.

Need help creating sensitive employee feedback forms? Contact our support team for assistance with template customization, privacy configurations, or best practices for your online form builder.

Start creating your employee feedback form today and build a stronger, more communicative workplace culture with Formify's powerful and secure online form builder!